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Want to password protect a Word document? Read this article to get the tricks. We'll show you how to encrypt a Word file with a password so that it requires a password to open or edit it. We also illustrate the ways on how to decrypt a document for a Windows PC and Mac. This guide applies to Word 2016, Word 2013, Word 2010, and Word 2007.
Part 1: How to encrypt/decrypt a document in Word 2016-2007 for Windows PC
Microsoft Office lets you encrypt your Office documents, allowing no one access to even view the file unless they have the password. Here we will show you how to password protect a Word document in Windows PC.
Method 1: Encrypt document with password in Word 2016-2007
Step 1: Open your Word 2016 document. Click the File tab on the menu bar.
Step 2: Select the Info tab. Then click Protect Document -> Encrypt with Password.
Step 3: Type a password in the Encrypted Document box, and click OK. Re-enter the password in the Confirm Password dialog, and click OK.
Step 4: Click Save to save your changes.
Then this Word 2016 document is encrypted with password. Anyone needs to enter the right password before opening the document. If you need to decrypt a Word document, do as follows:
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1. Click File > Info > Protect Document > Encrypt with Password.
2. Clear the password in the Password box, and then click OK.
Method 2: Password protect a Word document in General Options
Step 1: Open a document. Click File -> Save As. Click Browser to select the location where you want to save this document. In the Save As dialog, type a file name. Then, click the Tools list, and select General Options.
Step 2: In the General Options dialog, type a password in the box next to Password to open and click OK.
Tips: Here you can add a password so that only authorized users can make changes to a document. To prevent people from changing the protection settings, type a password in the Password to modify box.
Step 3: Type the password and click OK again to confirm.
Now, this Word 2016 document is encrypted with password. A password is required if anyone wants to open the document. If you want to decrypt it, just repeat the steps above, when getting to the Step 2, click in the Password to Open box and press the Backspace key to delete the password.
How to decrypt a Word document if forgot or don't know its password
If you lose or forget the password, it is not easy to recover its password. As all versions of Microsoft Office don’t provide users with any feature to recover a lost password. As a result, you cannot access your important data. In that case, you need the help of a Word recovery tool to find a password. Word Password Refixer is a specialized tool that helps to recover the lost or unknown password for Word documents created by any version of MS Office program. Here's how it works:
Step 1: Get Word Password Refixer software and install it on your computer. After installation is complete, launch it.
Step 2: Click on Open to import the file you want to unprotect.
Step 3: Select the attack types you prefer and configure the relevant settings as your own needs. It uses a brute force recovery method but can also use a dictionary attack if you have a dictionary file.
Tips: Knowing more about Dictionary and Mask attack can help you make a better choice of an attack type. Knowing the tricks of how to perform a high-performance password recovery can help better configure the settings.
Step 4: Click Start button. Then wait patiently until the password is found and displayed.
Step 5: Use the password to open the encrypted Word 2016 document. And then you can decrypt it.
Tips: Word Password Refixer software is specially designed for Windows users. That is to say, it can help decrypt a Word document when Office 2016/2013 is installed on a Windows-based computer instead of a Mac or other device.
Part 2: How to encrypt/decrypt a Word document for Mac
The Microsoft Office password for Mac is a security feature to protect Microsoft Office Word documents with a user-provided password on Mac. Setting up a Microsoft Office password can protect your personal data or confidential information saved in Microsoft Office if you share your Mac with someone else.
To encrypt/decrypt a document in Word 2016/2013 for Mac, here is how:
Step 1: On Mac, open a word document, click Review > Protect Document.
Step 2: Under Security, you can select whether to enter a password to open the document, modify the document, or both. Enter each password again to confirm.
If you want to decrypt a Word document on Mac, go to Review > Protect Document. Under Security, select & clear the Password to open, Password to modify, or both, then Save the file.
To encrypt/decrypt a document in Word 2010 for Mac, here we go:
Step 1: Open the document that you want to help protect. On the Word menu, click Preferences.
Step 2: Under Personal Settings, click Security button.
Step 3: In the Password to open the box, modify the document, or both, enter each password.
Step 4: In the Confirm Password dialog box, type each password again, and then click OK. Click Save button.
To remove a password, select all contents in the Password to open or Password to modify box, and then press DELETE so that Word document is decrypted.
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Every Word document you create on your Mac is fashioned from a template. The purpose of a template is to store styles for documents. In the act of creating a document, you choose a template, and the styles on the template become available to you when you work on your document.
To save time formatting your documents, you are invited to create templates with styles that you know and love. You can create a new template from scratch, create a template from a document, or create a template by assembling styles from other templates and documents. Styles in templates, like styles in documents, can be modified, deleted, and renamed.
How do you want to create a new template? You can create a new template from a document or other template, or you can assemble styles from other templates.
To create a document from a template that you created yourself, open the Word Document Gallery (click the New From Template button on the Standard toolbar) and click My Templates. Your self‐made templates appear in the gallery. Select a template and click the Choose button.
Creating a template from a document
If a document has all or most of the styles you want for a template, convert the document into a template so you can use the styles in documents you create in the future. Follow these steps to create a Word template from a Word document:
Open the Word document you will use to create a template.
Choose File→Save As.
The Save As dialog box appears.
Enter a name for your template.
Open the Format menu and choose Word Template.
After you choose Word Template, the Where option in the dialog box changes to My Templates. Word templates are kept in the My Templates folder. Next time you create a document, you can go to the My Templates folder in the Word Document Gallery and create a document with your new template.
Click the Save button.
Probably your new template includes text that it inherited from the document it was created from. Delete the text (unless you want it to appear in documents you create from your new template).
Assembling styles from other documents and templates
Use the Organizer to copy styles from a document to a template or from one template to another. After making a style a part of a template, you can call upon the style in other documents. You can call upon it in each document you create or created with the template. Follow these steps to copy a style between templates and documents:
Open the document or template with the styles you want to copy.
Microsoft browser for mac. To copy styles from a document, open the document. To copy styles from a template, create a new document using the template with the styles you want to copy.
Choose Tools→Templates and Add‐Ins.
The Templates and Add‐Ins dialog box appears.
Click the Organizer button.
You see the Organizer dialog box. Styles in the document or template that you opened in Step 1 appear in the In list box on the left side.
Click the Close File button on the right side of the dialog box.
The button changes names and becomes the Open File button.
Attaching a different template to a document
It happens in the best of families. You create or are given a document, only to discover that the wrong template is attached to it. For times like those, Word gives you the opportunity to switch templates. Follow these steps:
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Choose Tools→Templates and Add‐Ins.
You see the Templates and Add‐Ins dialog box.
Click the Attach button to open the Choose a File dialog box.
Find and select the template you want and click the Open button.
You return to the Templates and Add‐ins dialog box, where the name of the template you chose appears in the Document Template box.
Click the Automatically Update Document Styles check box.
Doing so tells Word to apply the styles from the new template to your document.
The names of styles in the template you chose appear on the right side of the Organizer dialog box.
In the Organizer dialog box, Command+click to select the names of styles on the left side of the dialog box that you want to copy to the template listed on the right side of the dialog box.
As you click the names, they become highlighted.
Click the Copy button.
The names of styles that you copied appear on the right side of the Organizer dialog box.
Click the Close button and click Save when Word asks whether you want to save the new styles in the template.